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Introduction

The Tagging system is used by the backend of the Website to properly locate and display Articles or Webpages, to the visitor in the front end. Properly constructed and applied, Tags will assist users in quickly locating information during a search. Additionally, the tags will be used to locate and display related Articles or Webpages which the user may be interested in. Please consider what Tags need to be created to organize the information for optimal search results.

In TYPO3 each Tag or Category is an element stored in the database. Each has a unique ID to identfy it in the database. The title (or name) of a Tag or Category can be changed, but it is the unique ID which is tied in the background to the Article or Website. Therefore, take care in changing the name of these elements as it could cause Articles to be falsely labeled.

To place, create, edit or delete Tags for the website, the user must log into the TYPO3 backend. The management operations of the website are done through the Backend Interface provided by the TYPO3 content management system. Please login with the user credential provided to you, in order to complete any of the actions you wish to perform.

In order to login in the Backend Interface, you have to open in your browser the following link http://www.adventist.org/typo3/ and type in your username and password.

Screen for the backend login.

Tagging Articles

A created Tag can be used to "tag" an Article stored in TYPO3, so that the article can be more quickly located. In this case we are going to add a Tag to a News article. Click on List icon on the left side of the screen. Then click on the News folder under the Data folder in the center tree of the screen. When the right side screen refreshes, at the top of the screen you will see a page header "News".

Screen for navigating to the news article folder

Scroll down through the News articles until you find the ariticle to tag. Click on the edit icon for the News article you would like to tag.

Screenshot to show how to access Tag edit screen

In the new window that opens verify the "Tags" tab is the active tab in the window.

Screenshot to show Tag edit screen

Search for a Tag from the "Available Items" column with which to Tag the Article. Click on the name of the Tag to move it over to the "Selected Items" window.

If you are not able to find a proper Tag, please see: Create a new Tag.

Screenshot showing how to Tag an article

Add any additional Tags required to the Article. Once all the Tags are in place, the article needs to be saved. Click on the save icon at the top of the screen you are currently working in. After saving you may close out of the screen by clicking on the close icon . The alternate option is to click on the save and close icon.

Closing the screen will return you to the screen with the list of articles for the folder you have chosen (in our case "News"). From here you may choose another Article which needs to have a Tag relationship established. If articles in another folder need to be tagged, simply select that folder under the Data folder and continue applying your Tags.

Tagging Pages

A created Tag can be used to "tag" a Webpage stored in TYPO3, so that the webpage can be more quickly located. In our case we are going to Tag a Webpage on Missionaries.

Click on Page icon Page on the left side of the screen. In the middle section of the screen, click on the directory Services to expand it. Now click on the Missionaries page under the Services folder in the center tree of the screen. When the right side screen refreshes, at the top of the screen you will see a page header "Missionaries".

Screenshot demonstrating how to access the Missionaries page.

Click on the edit page properties icon at the top of the Missionaries page. This will open up the Edit Page screen for the "Missionaries" page, verify that the Tags tab is active.

Screenshot depicting edit page for Missionaries Webpage

On the edit page, search for a Tag from the "Available Items" column with which to Tag the Webpage. Click on the name of the Tag to move it over to the"Selected Items" window.

If you are not able to find a proper Tag, please see: Create a new Tag.

Screenshot showing how to select Tags for Missionaries Webpage

Add any additional Tags required to the Webpage. Once all the Tags are in place, the Webpage needs to be saved. Click on the save icon at the top of the screen you are currently working in. After saving you may close out of the screen by clicking on the close icon . The alternate option is to click on the save and close icon.

After closing the edit screen you can move onto the next Webpage which requires tagging.

Create a new Tag

Properly constructed and applied, Tags will assist all users in quickly locating information during a search. Conversely, improperly applied Tags will not produce the desired results during a search. This will create user frustration with the system and poor satisfaction. Please consider what Tags need to be created to organize the information for optimal search results.

Click on List icon on the left side of the screen. Then click on the Tags folder under the Data folder in the center tree of the screen. At the top middle of the screen you will see a page header "Tags".

Screen for navigating to the Tags folder

Now look below for the table with the "Tags" header and click on the add new icon.

Screenshot to show how to access new Tag screen

Fill out the following fields on the displayed form.

Screenshot to show new Tag screen

  • Title
    Enter the title of the Tag.
  • Category
    Select a Category from the drop down list, to which this Tag will belong.

If you are not able to find a proper Category see: Creating A New Category

When you have filled out the fields, click on the save icon, at the top of the screen you are currently working in. You may now close out of the new Tag by clicking on the close icon . The alternate option is to click on the save and close icon.

Editing an existing Tag

When editing an existing Tag, please remember that the Tag could currently refer to many articles. Please consider if the Tag title change is appropriate for the articles this Tag is already applied to.

To edit an existing Tag, click on List icon on the left side of the screen. Then Click on the Tags folder under the Data folder in the center tree of the screen. At the top middle of the screen you will see a page header "Tags".

Screenshot to show how to access Tag Folder

Now look below for the table with the "Tags" header. Scroll down the list of Tags and locate the Tag which you want to edit. In this case the Tag to edit is at the top of the list. Alternate option, when there are many Tags, is to scroll to the bottom of the screen and use the Search field.

Screenshot to show locating Tag

When you locate the correct Tag, click on the edit icon which corresponds to the Tag, in order to open the edit sreen.

Screenshot to show edit Tag screen

Make your changes to the Title or Category fields, when you have finished editing the fields, click on the save icon at the top of the screen you are currently working in. After saving you may close out of Editing screen by clicking on the close icon . The alternate option is to click on the save and close icon.

Deleting a Tag

Click on List icon on the left side of the screen. Then click on the Tags folder under the Data folder in the center tree of the screen. At the top middle of the screen you will see a page header "Tags".

Screenshot to show how to access Tag Folder

Now look below for the table with the "Tags" header. Scroll down the list of Tags and locate the Tag which you want to delete. In this case the Tag to delete is at the top of the list. Alternate option, when there are many Tags, is to scroll to the bottom of the screen and use the Search field.

Before you delete a Tag, review if the Tag is currently being used. This can be accomplished by looking at the "[Ref]" column for the Tag you wish to delete. A number in this column indicates there are existing references, it is recommended that first you provide alternate Tags for the documents using the tag, before you delete the tag. To change all the documents tied to a particular Tag see: Removing all Tag references.

Screenshot to show how to delete Tag

Once all the existing references are removed, click on the delete icon corresponding to the Tag you would like to delete. This will remove the Tag from the system.

Removing all Tag references

This section refers only to removing all connections between one particular Tag and any Articles which may use it. In order to change the Tags used by a specific article, please see: Tagging Articles.

Click on List icon on the left side of the screen. Then click on the Tags folder under the Data folder in the center tree of the screen. At the top middle of the screen you will see a page header "Tags".

Screenshot to show how to access Tag Folder

Now look below for the table with the "Tags" header. Scroll down the list of Tags and locate the Tag which you want to remove all the references to. Alternate option, when there are many Tags, is to scroll to the bottom of the screen and use the Search field. Once you locate the Tag, click on the info icon Info.

Screenshot to show how to access Tag info screen

A widow will open (in this case "Children") to show which articles are currently using the Tag. To remove the reference to this Tag, click on the edit icon to open the Edit Articles window.

Screenshot to show tag info screen

The "Edit Articles" window will open for the selected article. Click on the tab named "Tags" in this window.

Screenshot of Edit articles screen

Review the "Selected Items" column to find the Tag which will no longer be used. Select the Tag to be removed by clicking on the name. Then click the delete icon to remove the Tag from this Article.

Screenshot to show how to remove existing tag

Search for a new Tag from the "Available Items" column with which to Tag the Article. Click on the name of the Tag to move it over to the "Selected Items" window.

Screenshot adding new tag to article

Once the new Tag is in place, the Article needs to be saved. Click on the save icon at the top of the screen you are currently working in. After saving you may close out of the Editing screen by clicking on the close icon . The alternate option is to click on the save and close icon. Closing the Editing screen will return you to the screen with the list of articles which need to have the Tag relationship removed.

Continue to replace the reference to the Tag in the other articles. When there are no more references to the Tag, the list in the window should have no entries. Additionally a quick look in the original screen should show the number of references is now replaced with a dash "-".

Creating a new Category

Categories are a sub-component of Tags. Like properly constructed Tags, Categories will assist all users in quickly locating information during a search. Please consider what Categories need to be created to organize the information for optimal search results.

Click on the List icon on the left side of the screen. Then click on the Tags folder under the Data folder in the center tree of the screen. At the top middle of the screen you will see a page header "Tags".

Screenshot to show how to access Tag Folder

Scroll down to locate the table with the "Categories" header and click on the add new icon.

Screenshot to show how to access new Category screen

Fill out the Title field with the required information.

Screenshot showing new Category screen

When you have filled out the field, click on the save icon, at the top of the screen you are currently working in. You may now close out of the new Category by clicking on the close icon . The alternate option is to click on the save and close icon.

You can now create another Category or use the newly created Category in a Tag.

Editing a Category

When editing an existing Category, please remember that the Category could be used for many articles. Please consider if the Category title change is appropriate for the articles this Category is already applied to.

To edit an existing Category, click on List icon on the left side of the screen. Then click on the Tags folder under the Data folder in the center tree of the screen. At the top middle of the screen you will see a page header "Tags".

Screenshot to show how to access Tag Folder

Now look below for the table with the "Category" header. Scroll down the list of Categories and locate the Category which you want to edit. Alternate option, when there are many Categories, is to scroll to the bottom of the screen and use the Search field.

In this case the Category to edit is at the top of the list. Click on the edit icon to open the Edit Category window.

Screenshot to show how to access Category edit screen

Edit the field information as needed.

Screenshot to show Category edit screen

When you have finished editing the field, click on the save icon, at the top of the screen you are currently working in. You may now close out of the Category by clicking on the close icon . The alternate option is to click on the save and close icon.

Deleting a Category

Before deleting an existing category, it is recommended to review if the Category is currently being used by any Tags. Please refer to the steps below to check for Categrory usage.

Click on the List icon on the left side of the screen. Then click on the Tags folder under the Data folder in the center tree of the screen. At the top middle of the screen you will see a page header "Tags".

Screenshot to show how to access Tag Folder

Scroll down to locate the table with the "Categories" header, then scroll down to the Category you wish to delete. Alternate option, when there are many Categories, is to scroll to the bottom of the screen and use the Search field.

Before you delete a Category, review if the Category is currently being used. This can be accomplished by looking at the "[Ref]" column for the Category you wish to delete. A number in this column indicates there are existing references, it is recommended that first you provide an alternate Category for any Tags using the Category, before you remove the Category. To change all the Tags tied to a particular Category see: Removing all Category references.

Screenshot to show how to delete a Category

Once all the existing references are removed, click on the delete icon corresponding to the Category you would like to delete. This will remove the Category from the system.

Removing all Category references

Click on List icon on the left side of the screen. Then click on the Tags folder under the Data folder in the center tree of the screen. At the top middle of the screen you will see a page header "Tags".

Screenshot to show how to access Tag Folder

Now scroll down for the table with the "Categories" header. Scroll down the list of Categories and locate the Category which you want to remove all the references to. Alternate option, when there are many Categories, is to scroll to the bottom of the screen and use the Search field. Once you locate the Category, click on the info icon Info.

Screenshot showing Locating the Category information screen

A widow will open to show which Tags are currently using the Category. To remove the reference for this Category to a Tag, click on the edit icon to open the Edit Tags window.

Screenshot showing the Category information screen

Once this window has opened, you can select a new Category from the "Category" drop down list to use by this Tag.

Screenshot to show edit Tag screen

Once the new Category has been selected, the Tag needs to be saved. Click on the save icon at the top of the screen you are currently working in. After saving you may close out of the Editing screen by clicking on the close icon . The alternate option is to click on the save and close icon. Closing the Editing screen will return you to the screen with the list of Tags which need to have the Category relationship altered.

Continue to replace the reference to the Category in the other Tags. When there are no more references to the Category, the list in the window should have no entries. Additionally a quick look in the original screen should show the number of references is now replaced with a dash "-".