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Introduction

The element type of Article stored in TYPO3 is used to display content on the pages of the Website. The following types of Article content exist in the system:

  1. News - Information or news about current Church events.
  2. Article - Typically a text Article written to provide clarity on a topic (Bible).
  3. External News - NOT currently available for use.
  4. Photos - This Article type allows for multiple additional pictures to be displayed for a given Article. Typically will be used for a News Article.
  5. Press & Commentary -Similar in functionality to a normal Article as per above. The type is used to categorize the content of the article.

In the TYPO3 backend, there are multiple folders in which Articles are stored.  These folders are used to group the content by specific topics. The Articles in these topic folders are then displayed in the frontend pages using the Articles Plugin.

To create, edit or delete Articles for the website, the user must log into the TYPO3 backend. The management operations of the website are done through the Backend Interface provided by the TYPO3 content management system. Please login with the user credentials provided to you, in order to complete any of the actions you wish to perform.

In order to login in the Backend Interface, you have to open the following link in your browser: http://www.adventist.org/typo3/ and type in your username and password.

Creating an Article

Before creating a new Article, determine which type of Article is being created (News, Article, etc.). This will determine where the article should be stored, meaning into which folder the Article element will be placed. For example: A new News type Article is being created, therefore it should be created and stored in the News folder. If the Article is a text on a biblical topic it should be created under one of the folders containing biblical Articles. Properly configruring the article will ensure it displays in the correct region of the website.

The following is only an example of creating an Article to be placed into a specific folder. Please consider the above guidance when creating and organizing your Articles and News items.

Click on the List icon on the left side of the screen. Expand the Data folder in the center column. Next, expand the Articles folder under the Data folder. Then expand the Beliefs folder.  From the possible options, click on the text next to the Holy Scriptures folder.

Screenshot showing how to navigate to Articles folders

When the right-hand screen refreshes, you should be in the "Holy Scriptures" screen. At the top of the screen you will see a page header "Holy Scriptures". In this screen, you will click on the add new icon under the Aricles header.

Screenshot showing how to open the create new Article screen

When the right-hand screen refreshes, the "Create new Articles on page Holy Scriptures" page will appear.

Screenshot showing create new Articles with general tab active

Verify that the "General" tab is selected or active. Fill out the fields as detailed below for the General tab:

  • Hide
    place a checkmark in this box if you do not want this Article to show at this time.
  • Type
    Choose an Article type (Article, News or other). This selection will alter the options below slightly.
  • Title (position 1*)
    The title for the article is displayed in an H3 size text. It will show under the image when the Article is in abreviated format or beside the image when the full article is shown.
  • Subtitle
    Not currently used. However, if used comes directly under the Title.
  • Date
    Is used to sort the Article elements by date, this is done newest to oldest. Does not show in the front end.
  • Sticky (only used for Article type elements)
    When the checkbox is marked to enable this functionality, Articles are ordered as follows: Articles with "Sticky" enabled will be listed first, and will be ordered newest to oldest. Articles without "Sticky" will come second, and will be ordered newest to oldest.
  • Image (position 2*)
    Allows a picture to be connected to the Article. When the Article is displayed in List or Teaser format, the picture will be shown at the top and the Title will display under the image. When the full article is displayed, the image will be show at the top right, with the Title and remaining text flowing to the left of the article and then under the image. (see section Standard Tasks: Adding Images if help is needed in how to add an image to a Content Element)
  • Images (position ?)
    This field is used only for the Photos element and allows additional images to be added to an Article such as a News story.
  • Location
    This is used for the News related Article types and contains the location where the story took place.
  • Author (position 3*)
    Name of the author of the Article. Displays only when the full article is visible, and is shown under the Title of the article.

* please refer below to the section Locating fields on the Article.

Once all the fields have been filled out for the General Tab, select the Text tab.

Screenshot showing create new Articles with text tab active

This is a Rich Text Editor (RTE) field into which the body of the text will be entered. To avoid potential formatting issues when copying text from another document, it is better to copy the text into MS Notepad and then recopy the text from MS Notepad and paste it into the RTE. (see also: Using Rich Text Editor (RTE)) The Text will be shown as position 4 in the Locating fields on the Article below.

Next select the Tags tab.

Screenshot showing create new Articles with Tags tab active

In this tab the Article will be tagged for locating and displaying on the pages of the Website. Simply click on the tag(s) from the Available Items list on the right and they will appear under the Selected Items list on the left.  For further details on adding Tags to the Article please see: Tagging Articles.

Once all fields have been properly filled out, the Article needs to be saved. Click on the save icon at the top of the screen you are currently working in. After saving you may close out of the screen by clicking on the close icon . The alternate option is to click on the save and close icon.

Locating fields on the Article

An Article can be shown on a page in abreivated or full form. Below are two screenshots which show the two versions. The first version shows the abreviated form of an Article, when it comes in a list or teaser format. The second screenshot shows the full version of an Article. Please refer to the red arrow markers below and the numbered list of Article fields above to locate the fields in the screenshot.

Screenshot showing field positions for Article elements

Screenshot showing field positions for Article elements

Using Articles

Once an Article is created and the Folder(s), Tags, etc. are properly selected, the Article should simply display in the frontend. Below are things to check when the Article is not displaying as believed it should be:

  1. Is the Article in the proper folder, which corresponds to the frontend page?
  2. Has the Article been hidden or disabled? Review the current status of the light bulb beside the Article and make sure it is turned "on".
  3. Verify that the Article Tags have been properly selected. Do the Tags match those Tags used by the Plugin in the page where the Article should display? Do Not adjust the Plugin itself, this could cause other articles not to display on the page. The tags should be changed on the Article, so they match what the Plugin is looking for.
    1. Open the Article and click on the Tags tab. Note the names of the Tags used (or lack of Tags).
    2. Click on the Page module (left column) and navigate to the page where the Article should display.
    3. Click on Edit to open the "Articles" Plugin element. Make sure that the Plugin tab is enabled.
    4. Under the section titled "Filter by tags" review the selected tags and compare to item 1. above.
    5. If the tags are not correct, make the corrections in the Article first. Changing the Plugin tags can cause existing Articles to no longer display.
  4. Review the Article "Access" tab and see if there has been a date placed for when to start or stop access to the Article.
  5. For an Article in another language make sure that the Pages have been translated for the language.

Editing Articles

The following is an example of editing an Article in the Beliefs folder. If your Article is located elsewhere you will need to navigate to that location.

Click on the List icon on the left side of the screen. Expand the Data folder in the center column. Next, expand the Articles folder under the Data folder. Then expand the Beliefs folder.  From the possible options, click on the text next to the Holy Scriptures folder.

Screenshot showing how to navigate to Articles folders

When the right-hand screen refreshes, you should be in the "Holy Scriptures" screen. At the top of the screen you will see a page header "Holy Scriptures". In this screen, you will click on the edit icon next to the Aricle you wish to edit.

Screenshot showing Article to edit.

When the right-hand screen refreshes, the "Edit Articles on page Holy Scriptures" page will appear.

Screenshot showing Article open for editing.

In this screen, navigate through the Tabs and edit the fields as needed. If you have any questions regarding Tabs or Fields, please see the section: Creating an Article

Once all fields have been properly filled out, the Article needs to be saved. Click on the save icon at the top of the screen you are currently working in. After saving you may close out of the screen by clicking on the close icon . The alternate option is to click on the save and close icon.

Deleting Articles

Click on the List icon on the left side of the screen. Expand the Data folder in the center column. Next, expand the Articles folder under the Data folder. Then expand the Beliefs folder.  From the possible options, click on the text next to the Holy Scriptures folder.

Screenshot showing how to navigate to Articles folders

When the right-hand screen refreshes, you should be in the Holy Scriptures screen. At the top of the screen you will see a page header "Holy Scriptures". In this screen, you will click on the delete icon next to the Aricle you wish to delete. You will be prompted to verify the delete, confirm if this is the proper Article to delete.

 Screenshot showing Article screen with delete option highlighted

When the right-hand screen refreshes, the selected Article should have been deleted.